Property Manager Assistant

· Victoria, British Columbia
Employment Type Full-Time
Minimum Experience Entry-level


Property Manager Assistant - Full Time

M’akola Housing Society – Victoria


We honour our Indigenous roots as an Indigenous organization and strive to hire and train interested Indigenous people to work in all areas of our organization. We understand that there have been historical events that have affected the identity of Indigenous people.


We accept all self-identifying Indigenous employees including status, non-status, Metis, and Inuit pursuant to Section 42 of the BC Human Rights Code. We honour and understand Indigenous cultures and values and do our best to support our employees.


If you have any questions regarding this position or applying for the position, please reach out and email us at: or by phone: 778-402-9260. We want to support all applicants during this process.


Who We Are

M’akola Housing Society (MHS) is an Indigenous affordable housing provider committed to supporting vibrant, diverse communities in British Columbia. Our portfolio spans the entire province and involves property management, asset management, Assisted Living and providing professional consulting services to other service providers.


At MHS, we have energetic and engaged teams. Each member brings a unique approach and skillset, and together we are committed to delivering high-quality service to our tenants and their communities. We strive to create a welcoming and supportive environment where all team members take personal accountability for their work, have a passion for excellence, and are encouraged to achieve their full potential.

What We Offer

  • Paid vacation and sick leave
  • Additional paid time off between Christmas and New Years
  • Matched Municipal Pension Plan (MPP)
  • Medical Benefits
  • Employee Assistance Program (EAP)
  • Health & Wellness Program includes $250/year
  • Professional Development Program


Position Summary

Reporting to the Victoria Property Manager, this position provides a range of confidential and administrative functions to support the regional property management office. The Property Manager Assistant (PMA) will  bring lived experience as an Indigenous person to the department and be responsible for the overall flow of work for the regional office and to provide exceptional customer service to our tenants while being mindful of M’akola’s vision and values. The successful candidate will receive training and mentorship for this position.

This position is full-time, permanent, Monday – Friday, 35 hours/week based out of the Victoria regional office in Langford.


  •  Provide administrative support and assistance to the Victoria Property Manager for all aspects of tenancy management and office operations;
  • Administer data management and tracking;
  • Prepare correspondence and notices;
  • Assist with emergency response coordination;  
  • Follow M’akola policies and procedures as it relates to property management and operations;
  • Maintain an accurate filing system;
  • Conduct general duties to ensure office is clean and tidy;
  • Maintain and ensure equipment inventory and supplies are fully stocked;
  • Manage reception duties and provide excellent service to tenants, applicants, stakeholders and others;
  • Coordinate regional meetings in accordance to M’akola standards; and
  • Other related duties as required from time to time.


  • Experience in customer service and/or administration
  • Experience working with computers, particularly MS Office (Word, Excel and Outlook), training will be provided
  • Experience working in and with the Indigenous community preferred


Required Skills and Knowledge

  • Bring lived experience as an Indigenous person to the department.
  • Enjoys interacting with the public and solving problems
  • Excellent organizational skills
  • Takes initiative to ask questions and seek answers
  • Goal-oriented with a strong desire to meet deliverables
  • Ability to shift gears and change focus when needed
  • Exhibits cultural sensitivity and awareness
  • Ability to draft correspondence from brief instructions
  • Clear and concise communication verbally and in writing
  • Confidently handle stressful and difficult situations in a positive manner
  • Maintain confidentiality on all matters



  • Current First Aid – Level 1 is considered an asset, if required, M’akola will pay for the course
  • Criminal Record Check upon selection
  • Follow M’akola Housing Society Policies and Procedures

If a candidate requires reasonable accommodation or additional support to participate in the application process, please contact our HR department at or call 778-402-9260. Any personal information provided will be maintained in confidence.

Preference will be given to applicants of Indigenous ancestry (please self-identify) as per Section 41 of the BC Human Rights Code.


Please submit your Resume and Cover Letter.


Closing Date: January 19th, 2022


Only those selected for interviews will be contacted.

For statistical purposes please indicate where you saw this job posting i.e. job site, email etc.

To listen to a live presentation February 1st, 2022 at 10:00am and learn more about the above opportunity please visit;

to register. You will receive log-in coordinates after registration to easily join the scheduled meeting.

Any questions please feel free to send a message via live chat during the presentation.

Thank You

Your application was submitted successfully.

  • Location
    Victoria, British Columbia
  • Employment Type
  • Minimum Experience